Three Ways To Know If Your Systems and Processes Are Working For You

Three Ways To Know If Your Systems and Processes Are Working For You

Here, at Mom Life Collective, the team is gearing up for back to school. Like many WAHMs, our summer schedules were definitely more relaxed than they are during the school year, so in a way, back to school for the kids also means back to work for us working moms.

Easing back into a school year routine is also a great opportunity to evaluate your current Systems and Processes. Sometimes, having a unpredictable or more relaxed schedule during the summer can expose weaknesses in your systems and processes, so now is the time to address them, so that when the next schedule disruption rolls around, your business won’t completely fall apart.


What are Systems and Processes, Anyway?

Even if you don’t call it Systems and Processes, you probably have some in place. It’s nearly impossible to run a business without them!

Your systems are the tools that help you run your business. For example, at MLC, we use a combination of Trello and Voxer for our communication system. We use WordPress and Divi to run our website. So, if you are using tools like Acuity or 17Hats or Trello, you have a system.

Your processes determine how those systems are used. What happens when someone signs up for your email list? Everything that follows is part of your process. What happens when someone schedules a call with you?  Again, that’s your process. For example, we use Trello to semi-automate our submission process– an submission is emailed to us, it is added to a list in Trello, then the content manager takes it from there and pushes it along the path.


3 Ways To Know If Your Systems and Processes Are Working For you

The true test of the strength of your Systems and Processes is what happens when you’re not being hands-on in your business. Maybe you’re on vacation or you’ve hired a VA to help you out in your business. If your Systems and Processes aren’t working for you, balls get dropped or things come to a standstill because your touch is needed.

1. Are You Using Your Systems and Processes?

Actually using your tools, and procedures is the first and best measure of whether or not they working for you. Our friend Yvonne Marcus, founder of The Dahlia Scene, says:

If you aren’t using them, it is time to evaluate why. Are they taking too much time? Do they not actually fit your lifestyle? Essentially,  if you aren’t using them,  they either need to be tweaked or dumped for something new. You can’t fit a square peg in a round hole! 

If you’ve tried them all and paid for them all, don’t beat yourself up over it. There is a lot of trial and error when it comes to business, trying to figure out what works for you and your business.  The important thing is being honest about what really works for you, instead of thinking it SHOULD work for you because it works for a lot of other people. For example, Trello is very popular but for some people, it simply doesn’t work with how THEY work.  Or even, despite our digital lifestyles, many people still gravitate towards paper planners. You do you. Make sure it’s working for you and you’re actually using the tools you’ve chosen.

2. Do Your Systems and Processes Save You Time and Energy?

KISS (Keep It Simple, Stupid)  truly does apply when it comes to keeping your business organized and your processes flowing.  When you are first setting up your Systems and Processes,  you’ll spend a lot of time getting things in order and moving things around until they make sense, but once you’ve got that down, your Systems and Processes should be working for you, not the other way around. One way to do this is to figure out what can be automated. For example, if you spend a lot of time scheduling clients or potential clients for calls, investing in a scheduler will help you streamline that process. Not only will a scheduler take the actual work of scheduling off your plate, but you can set up welcome emails, reminder emails and add those potential clients to your email list, all in one fell swoop. Often, you can also collect information you need from your clients when they schedule the call, and collect payment as well.


3. Are your Systems and Processes helping you achieve your goals?

Whatever your goals are, your Systems and Processes should be designed to help you achieve them.  Presumably, one common goal is to increase revenue.  If your revenue goals are dependent on a high volume business, how are your Systems and Processes allowing you to manage a healthy client roster? If your revenue goals come from charging a premium for high-touch clients, how are your Systems and Processes helping you avoid being at a client’s beck and call?  If one of your goals is to be able to spend more time with your family, how does your business run when you’re not there?  Do you feel confident that things won’t fall apart if you decide to play hooky from work one day?


At Mom Life Collective, we’ve compiled a whole bunch of resources that will help you get Systems and Processes in order.


Health & Wellness For The Whole Family

Join The Mom Life Collective Membership Library for access to printables and resources to get organized in both your mom life and business.

So what’s inside?

  • Calendars
  • Planners
  • Home cleaning schedules/ checklists
  • FInancial planning
  • Blogging/ business planning
  • Seasonal planning/ checklists
This post was written by the Mom Life Collective team. Many thanks to Yvonne Marcus for her input! Check out The Dahlia Scene. 

We’d love to hear more about how your systems and processes are working for you. Join us on Facebook!

3 Steps to a Calmer and Happier Household as a Mompreneur

3 Steps to a Calmer and Happier Household as a Mompreneur

As a work at home mom, you’ve pretty much got the work thing down.  Or at least you’re working on getting it down.  You’re marketing and connecting. You’re making waves in the online world and rocking it.

But I know for me, when my kids were acting out, it could throw off my entire day. It was even worse if I’ve scolded them a little too harshly or lost it for something small. I would feel bad, apologize, and then I would silently question whether or not I’ve messed them up for life.  No matter how on top of my work game I’m feeling, when I’m not mom-ing right, it can become a whole “thing.” It has the ability to change my mood in a heartbeat. And then everything starts to go downhill from there.

And it makes sense that your kids can throw you off track. Being a mom is the most important job you have. The first part of mompreneur is “mom” after all. And that’s why, when you feel like you’re not nailing the mom part of your life, it can start to affect everything else.

I’ll be honest– overcoming the fighting, tantrums and mom guilt, and having a system where you’re not screaming at your kids when they’re annoying you isn’t about trial and error. Sure, you could do a Google search and come up with hundreds of ideas, charts and checklists. But unless it’s tailored to your kid and your family, there’s still a 50/50 chance it won’t work, and you’ll back to square one trying to find a solution that will work.

Instead, go with something that does work. Something that make sense for your child. To help you, here are 3 steps that will help you set up a system that will help eliminate the ourbursts and tantrums from your kids, and the yelling and mom guilt from you.

Step 1: Conquer your own mindset

We start here, because it’s the most important part of managing any situation. You can’t always control how your kids are going to act, or react, but you have a much better chance of controlling your own actions. And let me tell you, your own reaction plays a HUGE part in the harmony of your household. Think about it. When your kids are acting out, you tend to get frustrated. And they get more upset, and then so do you. Next thing you know, everyone is upset.

Or if your kids are being too noisy, or they’re fighting, you start to yell at them. Then what happens? They get more upset and then the situation escalates.

So this step is about calming your own reactions of  anger and frustration, and not letting yourself get so aggravated.  If you find yourself getting upset at your kids often, first of all, you’re not the only one, and second, you can change it. Once you start to understand WHY you react in certain ways, you can start to change it.

My suggestion is to journal. Even if you’ve never journaled before. Or if journaling is too woo woo for you, call it free writing. Start by writing down what you’d like to change most about yourself as a parent. Be honest with yourself.

What do you wish you didn’t do?

What habit do you want to break?

When do you get the most down on yourself?

Then dive a little deeper into the root cause of that action. What are the kids doing that trigger your negative reaction? Is that related to something else you’ve experienced in the past? Think of the feelings you’re feeling and the frustrations that come up. When have you felt something similar?

Reflecting on your responses  should give you a good starting point and a glimpse into what is going on in your head.

Step 2: Understand your child

Once you have a better understanding of yourself, and more control of your own actions in heated situations, you can start to understand your own child.

The best thing you can do is simply to pay attention.

Also, think about the most heated arguments, the biggest blowups. When do they happen? What else is going on? How does your child act?  Does there seem to be a common thread?

The answers to these questions (and more) will give you look into your child’s mind and see what’s going on. Almost every tear, scream, tantrum or fit stems from some sort of emotion. Your child could be angry, tired, frustrated, overwhelmed, hungry.

When you start to look at the cause  of the behavior and not the behavior itself, you can start to proactively handle them.

Step 3: Find rewards and discipline that fit each child

Each child is different. What works for one child may not work for another. Or even what works for your first child may not work for your second child, and so on.

Unfortunately, this can lead to a lot of trial and error when it comes to finding discipline methods that stick.

Luckily, once you understand your child a bit better, you can choose routines, rewards and consequences that make sense for your child.

To create a discipline system that works, think of what will impact your child the most. There’s no sense in implementing time out as a punishment when your child craves alone time. Or taking away items won’t work if your kids doesn’t value their things.

Likewise, creating reward systems that work is very similar. What will your child love the most? For some kids it’s their favorite treat. For others it can be extra quality time with you.

Also, some kids do well with charts and stickers, others not so much. Creating routines, systems and of course punishments (though I’m not a fan of this word at all) and rewards that your kids are happy to abide by.

As a mompreneur, you wear a lot of hats. You’re an amazing entrepreneur, homemaker and parent. But I know that when you’re not feeling on top of your mom game, it can bring your entire life down. Because your kids take first position in your mind …. always. By using these 3 steps, you can start to get a handle on your own mindset and reactions, understand your children so you can contain their behavior and create systems in your household that will help it stay calm and run smoothly.

The Whole Mompreneur Virtual Summit

28 experts, 5 days. Let’s nourish and empower the soul behind your family and your business!  As a mompreneur, we tend to go all in when it comes to our business. But there is so much more to us than just being savvy business women.

We’re women. We’re moms.

This summit aims to nourish and empower all areas of the wonderful women we are, and do it all with ease!

Corinne Kerston is a parent empowerment coach who helps struggling parents find solutions for their biggest parenting hurdles. She lives in Hawaii with her husband and 2 kids.

7 Productivity Hacks For The Work At Home Mom

7 Productivity Hacks For The Work At Home Mom

7 productivity hacks for the work at home momPIN

There was a time when I wanted to get done a million things and needed to get done a million things.

There was a time when I couldn’t focus on what I needed to focus on.
There was a time when I needed to REALLY focus on the things that needed to get done.
My to-do lists were bigger than my laundry pile, seriously.
There were must-dos and do-laters.
At the end of the day though I couldn’t get any of it done!
Right? Does this sound familiar?

I knew I needed to change my mindset and become more productive.  Here’s what I’ve learned to do along the way that saved my sanity and my business.

How To Prime Your Kids Before You Work

How To Prime Your Kids Before You Work

Working from home has its comforts and desirable aspects. There’s no commute, there’s no need to dress up if you don’t want to. There’s also kids… and mess, and laundry, and noise, and screaming, and hanging on your leg like the floor is lava.

So how do we get anything done working from home? I’ll tell you what I have done that works and has helped my clients to be able to focus on work when its time to work. If you have an online business. I am sure you have heard of priming your audience for a launch or something new and exciting coming up. We take certain steps before hand to create buzz and to get our audience excited and ready. (more…)

How To Get (and stay) Organized When You Work From Home

How To Get (and stay) Organized When You Work From Home

I know the struggles of working from home!

How to get and stay organized when you work from homePeople think that working from home is this amazingly relaxing luxurious thing. They just don’t even know. It can be chaotic and crazy, especially when you work from home with kids home too. We know that working from home has its comforts, but it also comes with a unique set of challenges.

Like… always being online.

Like… always checking your email.

Like… hearing a ding and checking that tweet (or FB message)

Working from home with your own online business is super challenging at times. There is no boundary that turns day into night, office closed, or set end time. There is no clock to punch (time clock, unless you actually punch your clock, hehe).

There are so many challenges that work from home people can talk about. One of the biggest ones that I hear in my circles is staying organized and on task. (more…)

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