Know when to outsource in your business

You are rocking in your biz and that’s great! But do you ever feel like you are stuck working in your business all too often? Do you spend hours at the computer instead of spending time with your family?  You may have reached a point in your business that you could benefit from outsourcing certain tasks so you can focus on the things you love to do and focus on the people you serve. Get out form behind that laptop and spend time with your kids by outsourcing some of your business tasks.

How do you decide where to begin with delegation?

Finances

The first step is to look at your budget. Find space in your finances to allow for you to hire someone. Make sure that your time investment will present a return. How does hiring someone offer a return on investment? Make sure your are financially ready.

Just remember that hiring someone is a tax write off and will save you time. It is an investment and you should think of it as so.

Tasks

The next step is to decide which tasks to outsource. When you love to do something, the work is easy. It gets done with finesses and ease. It lights you up and you are energized and ready to work on it. But on the flip side, there are things in your biz that you just don’t love to do. You may not like to do it but it is necessary to build your brand and move forward in business. Those tasks, are the ones you need to outsource!

Make a list of all the things that you regularly do, how often you do it, and rate it on a scale of 1 to 10 how much you enjoy doing it.

Things like emails, blog posts, worksheets or cheat sheets for content upgrades, blog images and graphics, social media posts and interactions, weekly or monthly tasks that you have scheduled for your audience like podcasts, Twitter chats or webinars. #allthethings that you do for your business, write them all down to get an overview of your work flow.

Which tasks do you love the most? The ones that are the reason you do what you do. The ones that light you up.

Which takes do you forever dread? Maybe it’s writing those emails or creating those content upgrades. This will help you define which tasks will be easy for you to outsource. Determine which things you must do and which things you could hand over.

Do you need to outsource on an ongoing basis or do you just need to hire somebody for a one time project? These are factors that will help you find the right person to hire. Are you just swamped right now and need to get caught up? Sometimes this is a great place to start, so you can test the waters with having a team member.

Process

Next you want to write out your process and action steps. This will make it a breeze when you are ready to outsource these tasks. The hiree will be able to easily identify what you need done and in what order. Decide ahead of time a platform that is easy for project management with team members. Trello is a terrific option for this.

Hire

I find word of mouth to be the best way to begin your search. Ask your peers and business buds, ask in Facebook groups and other places where people may have outsourced already. Be careful in your selection and make sure they are professional and have a good rep. I recommend a coffee chat with them first before hiring to make sure you connect and are a good fit. Talk with several people before deciding.

Look for someone who can do all the things you need. Almost like an all inclusive package for your specific needs. Sometimes you may save a few dollars by purchasing a bundled package.

Here’s my tip of the day… look into tools and apps you could invest in that may save you time and money later. If you could hire someone to schedule your social media for you but you can save money by using an app instead. Automation vs. Delegation… that is whole other post.

Do your research and make sure you have a clear contract with the person you hire. Communication is the key element to successfully working with someone, anyone.

And make sure the tasks that you want to hand over are within their abilities and that a tool or app is not available for those tasks.

To conclude… know when to outsource, know how, and know who. Take your time in hiring and think of the specific things you want them to do for you. Make sure they are a good fit for your brand and make sure you’re saving money and not spending more than you have to.

By doing a little research and interviewing ahead of time, you’ll be ready when the time comes to hire out some your to-do’s. Enjoy being the #boss. You have earned it.

Tell me, leave a comment below, what have you outsourced in your biz? What tools or apps have you found useful to save time and money?

If you are ready to hop onboard the hiring train, I do in fact offer VA services for bloggers and course creators and would love the opportunity to chat with you if you need someone to assist you with design, content mapping, graphics, and other blogging tasks. Just click the button below to schedule a free coffee chat.

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